Be audit-ready. Every day.
ASQA audits don't wait for you to find your records. Plcmnt builds the evidence trail as you work — when the auditor calls, the answer is already in the system.
Digital evidence trail
Every placement agreement, student declaration, pre-training review, and competency sign-off is time-stamped and stored. Filter by student, cohort, qualification, or date range. Export with one click.
AVETMISS data built in
Student demographics, enrolment details, and completion outcomes collected inline with AVETMISS Release 8.0. Validation checks before submission. NAT files ready for NCVER.
Insurance expiry tracking
Upload certificates of currency. AI extracts expiry dates. Alerts 30, 14, and 7 days before expiry. Never place a student at an uninsured facility.
Risk register per placement
Track supervision breakdowns, WHS incidents, document gaps, non-compliance events. Meets Standards for RTOs 2015 Clause 1.8(2)(c) and 4.3.
Verification gates
Upload RTO policies. Map to placement requirements. System gates prevent placement starts if mandatory documents have expired.
Standards for RTOs 2015
Aligns to Clauses 1.8, 2.2, 3.1, 4.3, 5.1–5.4, and 8.1–8.6 — enrolment, training delivery, assessment, record-keeping, completion.
Everything placement-related. Nothing you don't need.
Placement profiles
Create reusable templates for each qualification. Set mandatory hours (e.g., 120 hours for CHC33021), supervisor-to-student ratios, required competency mappings, and compliance checklists. Set up once, reuse across every cohort.
Cohort management
Bulk import students via CSV. Assign to qualification-linked training plans. Track every student's status — Prospective → Pre-Training Review → Enrolled → In Placement → Completed. See your entire picture in one view.
Placement agreements
Digital three-party agreements between RTO, facility, and student. Pre-built templates with e-signature. Status tracking — Draft → Sent → Signed → Executed. Deadline reminders for unsigned agreements.
Progress visibility & reports
Real-time dashboard: every student's placement status, hours logged vs. required, competencies signed off, overdue items. Exportable reports formatted for ASQA evidence. Stop asking trainers for spreadsheets.
Pre-training reviews & declarations
Digitised LLN assessments. Training adjustment plans. Student declaration snapshots — stored per enrolment. Meets Standard 1.7 and 5.1. No separate filing system. Auditor-ready.
Bulk placement & capacity
Match entire cohorts to facilities in one operation. View facility capacity in real time. Coordinate group placements without overloading a facility. Know which facilities have capacity before you call.
Know who's qualified. And who's about to lapse.
A trainer without current credentials is an audit risk. Every supervisor must hold TAE40122 plus relevant vocational competency — Plcmnt verifies it and alerts you before anything expires.
Upload trainer qualifications, first aid certificates, WWCC, and vocational credentials. AI extracts dates. Status shown per credential: Verified, Pending, or Expired.
Map each trainer to specific units of competency. For CHC33021, see who can supervise CHCCCS031 versus CHCCCS038. Unit-by-unit mapping with evidence links.
Trainers maintain a portable profile. Link to your RTO with configurable permissions. Trainers can work across multiple RTOs; you control what they see.
Set supervisor-to-student ratios per qualification. Plcmnt flags when a supervisor is over-allocated. Prevents non-compliant supervision before it happens.
Automated reminders at 90, 60, 30, and 7 days when credentials approach expiry. Dashboard shows at-risk trainers. One-click re-verification workflow.
From onboarding to audit evidence. Six steps.
Questions your compliance manager is asking.
How does Plcmnt support ASQA audit evidence?
Every action — placement creation, agreement signing, competency sign-off, hour logging — generates a time-stamped, immutable audit record. Export by student, cohort, facility, or date range. Evidence structured to align with Standards for RTOs 2015 Clauses 1.8, 2.2, 3.1, 4.3, 5.1–5.4, and 8.1–8.6.
How does AVETMISS data collection work?
AVETMISS-required fields are collected during enrolment and placement setup. Plcmnt validates against AVETMISS Release 8.0 rules and generates NAT files (NAT00080, NAT00090, NAT00100, NAT00120) ready for NCVER submission.
How does supervisor qualification tracking work?
Each supervisor has a credential profile. System verifies TAE40122 plus relevant vocational competency. Expiry tracking and alerts prevent lapsed credentials. Skills matrices map supervisors to specific units with evidence links — auditable proof for Standard 1.13.
How is data secured?
All data encrypted in transit (TLS 1.3) and at rest (AES-256). SOC 2 Type II compliant. Role-based access controls. Audit logs track every access and change. Data retained per record-keeping requirements.
What training packages does Plcmnt support?
Built specifically for CHC (Community Services) and HLT (Health) training packages — including CHC33021, CHC43015, CHC52021, HLT33115, and related qualifications. Contact us if you deliver qualifications outside CHC/HLT.
What's the pricing model for RTOs?
Per placement, paid online through the portal prior to confirmation. No upfront platform fee. No minimum commitment. Includes all features — cohort management, compliance dashboard, placement agreements, AVETMISS reporting, trainer management. Contact us for a quote based on your annual placement volume.